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Admission Requirements Admission Policies and Procedures Enrollment Procedures

ADMISSION REQUIREMENTS

a. COLLEGE

Freshmen (New)

  • Form 137 / High School Report Card

  • Certificate of Good Moral Character

  • Photocopy of Birth Certificate

  • Four (4) 2x2 ID pictures

  • Four (4) long brown envelopes

  • Four (4) Business Envelopes

  • Four (4) mailing stamps

  • Entrance Examination Passing Results


Transferees

  • Transfer Credentials such as Certificate of Grades / Class Cards and Honorable Dismissal

  • Official Transcript of Records

  • Requirements for Freshmen (New) from 2-8

  • High School and Elementary Report Cards

  • Four (4) 2x2 ID pictures

  • Four (4) Business Envelopes

  • Four (4) mailing stamps

Old Students

  • Certificate of Matriculation (COM) of last enrollment

  • Grade slip for subjects during the last enrollment

b. HIGH SCHOOL / ELEMENTARY

New Students

  • Results of the Entrance Examination

  • Report Card (F-137)

  • Certificate of Good Moral Character

  • Birth Certificate

  • Two (2) 1x1 ID picture

  • Recommendation letter from the Principal, Class Adviser or Guidance Counselor

Old Students

  • Report Card (F-137)

  • Three (3) 1x1 ID pictures

c. PRE SCHOOL

  • Report Card (F-137)

  • Photocopy of Birth Certificate

  • Three (3) 1 x 1 ID Pictures

D. FOR ALIEN / FOREIGN STUDENTS:

  • Letter of application stating the intended course;

  • Official Transcript of Records and Diploma;

  • Certificate of Good Moral Character from the Principal

  • Affidavit of support of the person supporting the applicant’s study;

  • Financial statement from the bank regarding the capabilities of the person funding the study of the applicant;

  • Five (5) passport size pictures;

  • Five copies of Personal History Statement form duly accomplished;

  • Photocopy of Passport

ADMISSION OF FRESHMEN / NEW STUDENTS

POLICIES

  • All incoming freshmen must present their complete documents and requirements to the Registrar's Office prior to the enrollment.

  • Incoming freshmen must take and pass the entrance examination administered by the Guidance Office with the exception of those who graduated from St. Jude College High School.

  • Applicants must pass the interview and evaluation administered by the Dean of the College he/she wishes to enroll in.

PROCEDURES

  • Applicants who graduated from other high schools shall proceed to the Cashier (Ground Floor) for payment of Entrance Examination

  • For applicants who are high school graduates of St. Jude College, proceed to the Guidance Office for filling out of the Students Information Form and issuance of clearance for admission.

  • Present the Official Receipt to the Guidance Office.

  • Fill out the Student Information Form and take the Entrance Examination administered by the Guidance Office

  • Secure result of examination from the Guidance Office

NOTE:

  • For Nursing applicants, proceed to the Registrar's Office and present the examination result with the admission requirements

  • For other courses, proceed to the Dean's Office for interview and evaluation and proceed to the Registrar's Office

  • Registrar's Office validates the examination results and evaluates the admission requirements prior to issuance of Student Number

  • Applicant proceeds to the IS&T Office for assessment of tuition fees

  • Applicant proceeds to the Accounting Office for payment of tuition fees and issuance of ID

  • Applicant proceeds to the ID Section and presents COM for issuance of ID

  • Applicant proceeds to the Uniform Section (outsource) and presents COM for issuance of uniform

ADMISSION OF OLD STUDENTS

POLICIES

  • The student must fill out the pre-registration form two weeks before the end of the semester

  • The student presents to the enrollment adviser his / her grades from the previous semester

  • The student must not have any balance from the previous semester's tuition fees

PROCEDURES

  • The students fill out the pre-registration form furnished by the enrollment adviser

  • The student returns for advising and enrollment on the scheduled date of enrollment

  • The student proceeds to the enrollment adviser for assessment and evaluation of subjects

  • After the assessment, the student is given forty eight (48) hours to pay his tuition fees otherwise, the schedule of subjects found in the assessment is invalidated

  • If the student fails to pay his/her tuition fees within the forty eight (48) hour-grace period, he/she returns to the enrollment adviser for re-assessment

  • The student proceeds to the Accounting Office and pays the tuition fees

  • The Accounting Clerk issues the Certificate of Matriculation and Official Receipt to the student

  • Applicant proceeds to the ID section and presents COM for validation of ID with a St. Jude College sticker

  • Applicant proceeds to the Uniform Section (outsource) and presents COM for issuance of uniform

ADMISSION OF TRANSFEREES AND SECOND COURSERS

POLICIES

All transferees and second courses are required to submit the Transfer Credentials and scholastics records to the Registrar's Office or screening and evaluation. Transfer Credentials include:

  • Official Transcript of Records (OTR)

  • Certificate of Grades

  • Honorable Dismissal

  • Photocopy of Birth Certificate

  • Certificates and other scholastic records with transfer eligibility duly signed and authenticated may be accepted as transfer credentials upon approval of the Registrar

  • All transferees will be interviewed by the respective College Dean

  • A transferee is officially registered only after he has completed all the requirements for the registration and has paid in full or has made arrangements with the Accounting Office to pay on installment basis the tuition fees and other fees for the semester

  • If transfer credentials are not complete are not complete, the applicant is required to fill out a Self Evaluation Form and sign a waiver of accountability for the completion of the Self Evaluation Data requirements. The student is allowed to enroll using the Self Evaluation Form as guide for the evaluation

  • The applicant is advised to complete his/her transfer credentials within one (1) month after enrollment. One (1) week after the applicant has enrolled, the Registrar's Office furnishes a written request to the respective college for the submission of the Official Transcript of Records

  • An initial follow-up will be made by the Registrar at the end of the same month. If the student fails to present his complete Transfer Credentials at the end of the semester, he/she will not be allowed to enroll for the next semester unless it is the respective colleges deficiency. In this case, proof of request for Transfer Credentials duly receive by the Registrar of the respective college must be submitted by the student to the Office of the Registrar before the student is allowed to enroll

ADMISSION OF ALIEN/FOREIGN STUDENTS

POLICIES

The admission of Alien/Foreign Students is subject to existing regulations of the Commission on the Higher Education (CHED) and other requirements herein provided: An Alien shall be admitted for enrollment only upon presentation of a student visa (9-F Visa), which comprises the following:

  • Letter of Acceptance from the school of his/her choice upon compliance of the required documents

  • Affidavit of support including bank statement

  • Passport

  • Birth Certificate

  • Five (5) copies of personal history statement duly signed by the student, both in English, and his national language

  • Three (3) copies Official Transcript and Scholastic Records duly authenticated by the Philippine Foreign Services

  • Three (3) copies of authenticated diploma

ENROLLMENT PROCEDURES

STEP 1 - REGISTRAR'S OFFICE

  • Registrar issues admission requirements/transfer credentials

  • Advises student to proceed to Accounting Office for payment of Entrance Examination

STEP 2 - ACCOUNTING OFFICE

  • Accounting clerk accepts payment and issues an Official Receipt

  • Proceed to Guidance Office and present OR for the Entrance Examination

STEP 3 - GUIDANCE OFFICE

  • Guidance Office Personnel documents Receipt of Payment

  • Administers the Entrance Examination

  • Entrance Examination checked and issues result to student

STEP 4 - REGISTRAR'S OFFICE

  • Validates result of entrance examination

  • Checks Admission Requirements / Transfer Credentials from the Student

  • Issues a Student Number

  • Advises student to proceed to his/her respective college for entry level determination

STEP 5 - RESPECTIVE COLLEGE

  • Validates result of examination

  • Determines entry level of student based on Transfer Credentials

  • Nursing student with an entry level of I or II - He/she is evaluated for subjects to be taken at the College of LAEd and referred to the Assessment Clerk/s at the gymnasium. (Skip Steps 6 & 7 and proceed to steps 8 & 9). If the student belongs to a college other than LAEd and Nursing, he/she proceeds to the respective college for dean's interview, evaluation and assessment

  • Nursing student with an entry level of III or IV - The student is advised to take the Qualifying Examination and proceed to the Accounting Office for payment, If the student belongs to a college other than LAEd and Nursing, he/she proceeds to the respective college for dean's interview, evaluation and assessment

STEP 6 - ACCOUNTING OFFICE

  • For Nursing Students

  • Accounting Clerk accepts payment for Qualifying Examination and issues a receipt

  • Student proceeds to the Guidance Office for the Qualifying Examination

STEP 7 - GUIDANCE OFFICE

  • For Nursing Students

  • The result of the Qualifying Examination is issued to the student in the afternoon

  • Advises student to proceed to the Multi-Purpose Hall at the 2nd Floor, CA Building for evaluation and assessment

STEP 8 - COLLEGE OF NURSING

  • College Secretary or Assistant Dean evaluates students

STEP 9 - IS&T OFFICE

  • Assessment Clerk issues Assessment Form

  • Informs student of its validity for forty-eight (48) hours or two (2) days after which re-evaluation and re-assessment has to be done

  • Advises student to proceed to the Accounting Office for payment of matriculation

STEP 10 - ACCOUNTING OFFICE

  • Accepts payment and issues Certificate of Matriculation

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Created & Maintained by: Peter, RhOze, Joven & Laarnie | BSCS - IV | St. Jude College - Dasmariñas